So now that you've finished writing your resume, you need a cover letter to go with it when applying for jobs.
This isn't as daunting as it may seem at first, so keep reading and you'll find out all you need to know, and then we'll provide you with cover letter examples below.
A cover letter is something that you send, along with your resume when applying for a new job with a new health care facility, or it can be when applying for a new job at the same institution you already work for. In this case we will primarily consider the first case - you should be able to make any necessary adjustments yourself if you are applying for an internal position.
Paper Vs Email
A cover letter can be either attached to your printed resume if you're sending it through the post, or it can be included in an email if you're applying electronically.
When applying via email it may seem logical to write your cover letter in the email itself, and then attach your resume to the email. This should usually be fine, but if you want to ensure that your cover letter isn't lost, then we recommend placing both your cover letter and your resume into a singe document, with the letter being the first page, and then attach a single document with both to your email - this way you can be sure the two documents wont be separated.
Unless you have been given specific instructions on what format or type of document you should provide, we recommend sending your letters and resumes as PDF files - this provides the greatest level of compatibility with different computer systems to ensure your prospective employer can read them. Microsoft Word can save documents as a PDF, but if you have different software which can't do this automatically, then you can get a 'Virtual PDF Printer' which will allow you to 'print' your documents to a PDF file - there are many free applications to do this at Download.com.
How to Write a Medical Assistant Cover Letter
Begin your letter by stating clearly which job you are applying for, and include any reference numbers you have been asked to supply. This is important, particularly when applying to large medical practices, because there may be more than one position available and you want to reduce the chance for any possible confusion - you could end up being turned down for a job you didn't even want!
Remember, the purpose here is not to cover all the information provided in your resume, but rather it's your chance to introduce yourself, explain your motivation, and grab their attention. To this end you want to begin strong, summarize your skills and explain why they will be beneficial to the position you're applying for.
Finally, make sure you include your basic contact details at the end of the letter including phone number and email address - yes, these are in your resume as well, however you want to minimize any trouble an employer has to go to in order to contact you about an interview.
The best way to demonstrate this is with some examples...
Medical Assistant Cover Letter Samples
Obviously you shouldn't copy these word for word (think how embarrassing it would be if you send in the same letter as other applicants), but rather use these samples as a guide to writing your own, individualized letter.
Example 1 - Experienced MAs
Dear Ms. Mason:
I am applying for the Medical Assistant position advertised on HealthCareerWeb.com. My previous experience working in a pediatric clinic, as well as my education make me an excellent candidate for this position.
I have been working for the last 18 months at the Beverly Hills Family Clinic, primarily assisting Dr Lancer who is a pediatric specialist. Before that I studied at Kaplan College, where I did my externship at the Sisters of Mercy Hospital, and I am a Certified Medical Assistant (copy of my certificate enclosed).
I would be most appreciative for the opportunity to discuss my qualifications and background with you and learn more about your Medical Assistant position. I can be contacted via telephone at (555) 555-5555 or by email at firstname.lastname@example.org.
Thank you for your time and consideration.
Example 2 - No Experience
Dear Mrs Watson:
I am pleased to offer my application for the position of Medical Assistant at Downtown Medical Clinic which was advertised on Monster.com on 2 April. My Medial Assistant Certification from the Kaplan University has prepared me for the challenges of this position and fulfill your mission.
In addition to being a CMA, I have received training for, and have practiced the following during my recent externship at ABC Family Health: taking patient vitals, entering orders into the CPOE, phlebotomy, recording EKGs, record keeping, interviewing patients prior to their appointments, answering the telephone, and much more. I believe I have a well-rounded set of skills suited to both the front and back office of your practice.
I would be grateful for the opportunity to interview for the position and to show how I believe I can be an asset to XYZ Family Clinic. I may be contacted on (555) 555-5555 or via email at email@example.com.
Once you have completed your training to become a medical assistant, it is time to find your dream job. Although most areas have an abundance of open positions, there can be very stiff competition for the best jobs. To give yourself an edge over other applicants, it is vital that you have an impeccable resume and cover letter. If your submission does not immediately grab the attention of human resource officers, there is little chance that they will take the time to read about your qualifications. Here are some tips, resources, and examples to help you create a cover letter and resume that will command attention.
Need to find a school? Click here for a list of our top rated medical assistant schools.
Tips for Writing the Perfect Cover Letter
Your cover letter is the heart of your resume. According to a nationwide survey, over 75% of hiring managers state that the cover letter is more important than the resume itself. Your cover letter should be specifically written to address the needs of the employer to which you are applying. The qualities and skills needed in a podiatrist’s office are much different than those needed in a cardiologist’s office. Be sure you relate your skills in a way that shows that you can meet the needs of each specific employer. Here are some more tips for writing a cover letter than commands attention:
- Build a strong introduction. Do not fall into the trap of creating a lengthy introduction. In all likelihood, a hiring manager will never make it past a rambling intro and will simply toss the resume aside. Instead, write a succinct introduction that includes your name, education, certifications, and experience as well as the position for which you are applying.
- Create a list. Lists provide a powerful way of drawing the eye and keeping attention. Consider your strongest skills and qualifications and include them in list format immediately following the introduction.
- Make yourself accessible. Of course you know to include your contact information. However, many people do not include enough information to make it easy for potential employers to contact them. Include your contact information in your closing paragraph and include a phone number and email address at minimum with the best times to reach you.
- Close gracefully. End your cover letter by thanking the reader for his or her time and expressing the hope that you will be in touch with them soon.
- Proofread, proofread, proofread – Even the most finely crafted cover letter can be destroyed by careless grammar and spelling mistakes. Once you finish your letter, read over it several times for wording, flow, spelling, and grammar. If you have trusted friends or family members, have a couple of them to read over it as well. By making sure you have not overlooked any mistakes, you can avoid the embarrassment of appearing incompetent to hiring managers.
Sample Medical Assistant Cover Letter
Click to See Sample Cover Letter
[Your Full Name]
I am pleased to submit my resume for consideration for the Medical Assistant position at Wyatt Clinic. I feel that my Medical Assistant Certification from Henry University has fully prepared me to meet the challenges involved in meeting the clinic’s mission and standard of care.
As indicated through the enclosed resume, my training at Henry University has provided me with an extensive set of skills and training on cutting-edge medical equipment. I am well-trained in:
- Administering injections
- Taking patient histories and vital signs
- Recording EKGs
- Assisting in minor surgical procedures
- Medical office accounting
- Charting and documentation
- Insurance billing
- Patient scheduling
- Medical coding
In addition to my theoretical training, I completed an externship with the prestigious Moore Hospital that allowed me to apply my knowledge and skills in a real-world setting.
As a fresh and passionate Medical Assistant, I would be appreciative for a chance to discuss in person how my education, experience, and skills would be an asset to Wyatt Clinic. You may contact me at (555)555-5555 or through email at (firstname.lastname@example.org) to plan a meeting time that will best fit your schedule. I will contact you by phone to follow-up on this application next week. Thank you for your time and consideration. I look forward to hearing from you.
Medical Assistant Cover Letter Resources
The above example is just one way to write an impressive cover letter. There are many effective ways to stand out from the crowd and get the interview you really need. If you are looking for additional ideas and sample letters, check out Job Search Jimmy, Chron, and Job Bank USA. You can also find some great tips and expert advice for customizing your cover letter to meet your needs at Purdue’s Online Writing Lab, Monster, and Creighton University.
Tips for Writing the Perfect Resume
Once you have caught the hiring manager’s attention with your cover letter, you must reel them in with your resume. Since medical assisting is such a skill-oriented profession, you must make sure that your resume highlights your skills and how they will make you a valuable employee. Here are tips for writing a medical assistant resume that will get you that interview:
- Make sure your contact information is highly visible. At the very top of your resume, make sure to list your name, address, phone number, and email address. For the best impact, use a larger font and boldface. You can also center your name on the top of the resume to grab attention and to make your resume memorable.
- Tailor your resume to the company. Take the time to research the organization to which you are applying. Find the ways that your values, ideas, and skills match those of the company and the open position. Make sure to use keywords that are important to the company when describing your qualifications to emphasize what a good match you are for the organization.
- Create a solid objective. Start your resume with a solidly written objective that shows your medical knowledge and that clearly states your goals for employment. For example, “I wish to use my skills and knowledge of administrative procedures and direct patient knowledge to provide excellent patient care and support” is more effective than “I would like a position as a medical assistant in your clinic.”
- Emphasize both clinical and administrative skills. Since you will be expected to perform a variety of tasks effectively, break down clinical and administrative skills into separate categories. Be sure to use action language in describing your knowledge.
- List experience, education, and credentials. Include information about where and when you completed your training as well as any externship and other experience you have in the field. Highlight credentials such as Certified Medical Assistant, Certified Phlebotomist, and more.
- Give the contact information for 2-3 solid professional references. If available, include references from healthcare facilities. You may also use past instructors and references from volunteer work you have completed within the field.
Sample Medical Assistant Resume
Click to See Sample Resume
[Your Full Name]
[Phone + Email if applicable]
Seeking a position as a medical assistant in a clinic where I can use my skills, knowledge, and experience to provide excellent, compassionate family healthcare.
- CPR certified, expires December 10, 2013
- Certified Medical Assistant from the American Association of Medical Assistants, May 2012
- Registered Phlebotomy Technician, July 2012
- HIPAA Certificate
- Medical Terminology
- Filing Charts
- Insurance Billing
- Medical Coding
- Customer Service
- Telephone Reception
- Powepoint, Word, and Excel
- Inventory Management
- CPR Certified
- Anatomy and Physiology
- Instrument Sterilization
- Vital Signs
- Taking EKGs
- Patient Care
- Surgical Set-Up
- Limited Scope X-Ray
- Diploma in Medical Assisting from Henry University, March 2012
- Graduated from Martinville High School, May 2011
Moore Hospital (Martinville, NY), Externship (January 2013 – March 2013)
Responsible for insurance filing. Took blood samples and recorded vital signs from patients. Assisted in minor surgical procedures. Expedited stocking of supplies.
- Martin Long – Personnel Supervisor, Moore Hospital – 555-555-5555
- Dr. Anita Reynolds – Chief of Surgery, Moore Hospital – 555-555-5555
- Dr. Neal Roberts – Department Head, Henry University – 555-555-5555
Medical Assistant Resume Resources
Your resume will be as unique as you are and will change depending upon the employer and the type of position for which you are applying. Luckily, there are many excellent samples and resources available to help you craft the perfect professional resume. For tips on creating a strong resume, visit HealthCare Crossing, and Daily Rosetta. You can also view some excellent sample resumes at sites like Monster, Career Igniter, and Career Center.
It is true that you only get one chance to make a first impression. When you are trying to land your dream medical assisting job, your resume and cover letter are your best chance for getting the attention of the hiring manager and for making yourself attractive as a potential hire. By following these tips and examples, you can create an application packet that will command attention and that will open doors of opportunity to you.
Need to find a school? Click here for a list of our top rated medical assistant schools.